Procurement Specialist

PALESTINIAN HERITAGE TRAIL

INCREASED ECONOMIC OPPORTUNITIES AND IMPROVED LIVELIHOOD FOR FRAGILE COMMUNITIES ALONG THE PALESTINIAN HERITAGE TRAIL (PH TRAIL) IN THE WEST BANK

VACANCY ANNONCEMENT

Introduction

Palestinian Heritage Trail (PHT) received a grant supported by the government of Japan Funded through the JSDF and the World Bank to implement “Increased Economic Opportunities and Improved Livelihood for Fragile Communities along the Palestinian Heritage Trail (PH Trail) in the West Bank” project. The objective of this project aims to benefit about 2,700 Palestinian individuals present in about 50 fragile communities along the Palestinian Heritage Trail across the West Bank. There will be a special focus on women and youth, as it is estimated that at least 40% of the beneficiaries will be women and 25% youth.

Position: Procurement Specialist

PH Trail is seeking to hire a staff to fulfill the position of “Procurement Officer” to be in charge of processing all aspects of project procurement in accordance with the World Bank Procurement Regulations for Investment Project Financing Borrowers dated November 2020, the approved procurement plan and the Grant Agreement. He/she will be responsible for the following set of tasks:

1. Provide advice and ensure that all procurement activities of the project and beneficiaries conform with the required World Bank’s Procurement procedures and policies.
2. Conduct operational and procurement activities processing including:
3. Assisting in the preparation of consultants’ terms of reference and administration of their contracts, including processing contract amendments.
4. Drafting bid notices and bidding documents for inviting and obtaining bids for goods and services in accordance with World Bank Procurement Regulations.
5. Drafting requests for expressions of interest and request for proposals (RFPs) for inviting and obtaining consultants’ services in accordance with World Bank Procurement Regulations.
6. Assisting in   revising the established   procedures    for   receiving   and   opening   of bids/proposals, ensuring adherence to the evaluation criteria stipulated in the bidding documents/RFPs in a professional and timely manner.
7. Review and assess adequacy of beneficiaries’ procurement in relation to grants activities.
8. Maintaining complete procurement documentation for each contract, both in hard copy and in STEP (the World Bank’s System for Tracking Exchanges in Procurement) including bidding documents, advertisements, bids received, bid evaluations, letters of acceptance, contract agreements, securities, related correspondence, etc., in an orderly manner, readily available for audit.
9. Preparing procurement reports when needed showing the status of ongoing procurement, including a comparison of planned and actual dates of the procurement actions, including preparation of bidding documents, advertising, bidding, evaluation, contract award and completion time for each contract.
10. Preparing correspondence required for requesting, through the Project Manager, the World Bank approval of ‘no objection’ of the proposed procurement steps/decisions, through STEP or email, as required;
11. Administer recruitment and contracts of key specialists for project implementation.
12. Contribute to team effort by undertaking additional tasks and responsibilities as requested.

Required qualifications:

• A Bachelor’s Degree in Business Administration, Procurement, Purchasing Management, Supply Chain Management, Accounting, Finance, Engineering, or any other related field;
• At least six years of experience as a Procurement Officer or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail.
• Professional Reporting skills.
• Fluency in English and excellent report writing.

Other requirements:

• Have the ability to work under pressure.
• Have a valid driving license.
• Have the ability to frequently travel within the West Bank
• Familiarity of WB projects and community- based tourism is a plus.